Services Offered

Hotel and Site Arrangements

  • Site selection and recommendations
  • Contract negotiations
  • Budget, tracking and cost analysis
  • Coordination of schedule of events
  • Creative menu design, coordination, negotiations
  • Banquet event orders and function guarantees
  • Room set-ups
  • Audio/visual coordination
  • Rooming list for VIPs
  • Approval of billing statements
  • Special arrangements
  • Compliance

Meeting and Event Promotion

  • Promotion budget and schedule
  • Press releases, postcard mailings
  • Promotion copy editing, design ideas, and overseeing of production
  • Determination of registration fee
  • Maintenance of data base and mailing list
  • Teleconferences with planning team
  • Support with web site design and copy
  • Arrangements for on-line registration

Event Arrangements

  • Selection of venue and negotiations
  • Selection of entertainment and negotiations
  • Menu designs, coordination
  • Decor, lighting, sound and staging set-up
  • Guest transfers
  • Guest tours
  • Golf programs
  • Licensing agreements

Speaker Arrangements

  • Speaker agreement forms, biographies and photos
  • FTP Electronic Management
  • Ongoing contact
  • Special requests
  • Support with outlines and audio/visual needs

Registration

  • On site registration set-up and dismantle
  • Daily registration coordination – ongoing
  • Custom name badges and flags
  • Registration list
  • On-line and written confirmations

Exhibit Arrangements

  • Table-top, pipe and drape layout
  • Exhibitor promotion, agreement forms
  • Ongoing contact with exhibitors
  • Catering on-site arrangements
  • Electrical, drayage
  • Signage
  • Fire Marshall approvals
  • Floorplan design

Sponsor/VIP Arrangements

  • Design and price structure for available events
  • Sponsor promotion and sales
  • Ongoing contact with sponsors
  • Recognition

Workbook/Handout Material

  • Support with web based materials and collateral
  • Design and format for material
  • Coordination with all speakers/sponsors/exhibitors
  • Printing/collating
  • Shipping/handling

Branding

  • Develop branding/logo placement and activation
  • Create unexpected branding moments

Miscellaneous

  • Creative branding support
  • Speaker/sponsor gifts
  • Awards
  • Cancellation & Pluvius insurance
  • Photography
  • Flowers
  • Signage
  • Billing approvals
  • Thank-you letters
  • Promotional Items
  • Attendee Gifts

Melinda Wunder

Certified Meeting
Professional

Phone: (303) 938-8840
[Contact Us]


Winner of the IMEX Green Meeting Award presented in partnership with the Green Meeting Industry Council (GMIC) for Small to Medium Sized Meetings